What is a temporary office space?

In the evolving landscape of modern business, workplace practices are undergoing a transformative shift, characterized by a growing appetite for flexibility. As the traditional nine-to-five model gives way to more adaptable structures, businesses are increasingly seeking temporary workspaces to meet their needs.

A survey by Buffer, titled State of Remote Work 2023, found that more than 90 % of the respondents wanted to work remotely for at least some part of the week, and would recommend the same to their colleagues. 68% of them expressed that working from home was a positive experience for them.

The demand for flexible arrangements shows a shift from conventional office setups, with entrepreneurs, startups, and established companies alike recognizing the value of temporary workspaces. This article delves into the changing tide of workplace culture. In a world where agility is key, let’s look at how you can find a temporary workspace to suit your organization’s needs.

Serviced Office Space

Imagine having a physical office, without the hassle of setting up and managing the infrastructure. Enter, serviced office spaces-they fully furnished, equipped, and ready for immediate use. Such an office typically includes essential amenities such as furniture, utilities, internet, and administrative support.

If you want to rent out a serviced office space, you can start by reaching out to real estate agents in your area. Approach them, explain your specific needs including the size of the office, duration of rental, and any additional services required.

Short term users can find rentals on a daily, weekly or monthly basis. If you plan to use the office in the long term, you can opt for leases with a longer term, such as six months or a year. The flexibility in terms allows businesses to adapt their office space arrangements based on their evolving needs. Whether you need a temporary workspace for a short project, a satellite office for a few months, or a more permanent solution, serviced office spaces can accommodate a range of timeframes

After agreeing on the terms and signing a contract, you can move in and start working immediately. This flexible and hassle-free solution is particularly beneficial for businesses looking for a convenient and cost-effective office setup.

Co-working space

According to the US Workplace Survey of 2019, one in seven corporate employees use co-working spaces in an average week in the US. The survey also reported that 55% of co-working users were managerial level employees, and 23% were executive employees.

A co-working space is an arrangement where people from different organizations and fields use a space for working on a daily basis, and use a common set of office amenities. More than just a shared space, co-working spaces go the extra mile to encourage networking and collaboration among their members.

Co-working spaces may host community events, seminars and conferences for users to network and share ideas, and perhaps start working on a joint project! Informal areas like kitchens and lounges, and online platforms help users find like minded professionals, mentors, partners, or even prospective employees!

Companies that manage co-working spaces often have an online presence in the form of websites and social media handles. If you are looking for one, you can reach out to the service providers in your desired location.

Once you identify a suitable provider, contact them to inquire about availability, pricing, and any additional services included. Discuss your specific requirements, such as the number of desks or private offices needed, and inquire about amenities like high-speed internet, meeting room access, and other facilities.

Co-working spaces often provide flexible membership options, allowing you to choose between daily, weekly, monthly, or longer-term arrangements based on your needs. Once you’ve chosen a suitable co-working space, sign a membership agreement or lease, and you’ll typically be ready to move in and start working.

Virtual office

With more and more people working from home, the use of physical office spaces has reduced. Yet, when you lease an office space, you pay for it round the clock. There are no concessions for days on which no one shows up to work, like Sundays, holidays, and night hours!

A virtual office is a great way of saving such costs, especially if you don’t do onsite work very often. In this type of office, you will have a business address to send and receive mail, and a phone number where an onsite or remote receptionist will coordinate calls.

But neither you nor your employees need to be present in that physical location. Of course, if you need an office space any day, you can just book a desk or meeting room for a certain period of time. But once that’s done, there’s no need to keep paying for that service like a subscription.

It allows individuals and companies to establish a credible and professional image by using a prestigious business address and phone number for mail and phone inquiries. This arrangement is particularly beneficial for remote workers, startups, and small businesses looking to enhance their professional presence without the cost and commitment associated with maintaining a physical office.

What kind of facilities can you expect?

There are serviced office spaces, co-working spaces and virtual offices that go above and beyond in offering various kinds of luxury facilities to their users, like a gym space, juice bar, virtual entertainment, etc. The list below includes the bare minimum facilities that you can expect from most office spaces.

Meeting rooms

Meeting and conference rooms include tables, chairs, audiovisual equipment for presentations. They may have whiteboards and projectors for training sessions. High speed internet, video conferencing capacity and technical support staff are the backbone of any meeting room.

Desks

Offices spaces may include either dedicated desks for consistent use, or hot desking for flexible, temporary use. If you reserve a desk for a certain period of time, you might have storage space, locked drawers, etc. along with it for extended use. Hot desking, on the other hand, involves shared desks available on a first-come, first-served basis.

If you are looking for a temporary office space in USA, you may choose from various co-working spaces, serviced offices and virtual offices available on the market. This article will help you get an idea of what kind of services you can expect in such an arrangement. Good luck on your search!